Benefit Night runs your fundraiser from one place: tickets and tables, bidding on guests’ own phones, raffles, check-in and checkout. Nothing for anyone to download.
Most benefit nights run on three spreadsheets, a cash box, a stack of bid sheets and one tired treasurer.
Benefit Night puts all of it in one place, for the whole night, so your volunteers can look up from the folding table and enjoy the room.
Weeks before
Your event gets its own page, with your logo and colour. Guests buy tickets, sponsors buy tables, and you decide what’s in each package: dinner, drink tickets, raffle strips, whatever you’re selling.
Meal choices come with the order, so the kitchen count is done before you call the caterer.
5:30 PM, doors open
A volunteer scans the ticket on a phone. The guest gets a bidder card with their number and a code, and walks in ready to bid.
Walk-ins work too: hand them a blank card and register them at the door.
6:00 PM, silent auction
Guests browse the whole catalog from their seats, set a maximum, and get a popup and an email the moment they’re outbid.
Go ahead, bid on the cabin.
Two nights for six on Henrys Lake, boat included.
Donated by Hutchins Family. Value: $400
7:10 PM, raffles and games
Volunteers scan a bidder card and sell raffle strips, beads or dart throws from any phone or tablet. It all lands on one tab, so nobody needs a cash box.
Your paper tickets and your draw stay exactly as they are. Benefit Night keeps track of what’s been sold and what’s been handed out.
8:00 PM, live auction
A clerk types the paddle number and the winner’s name comes up to confirm. Or a runner scans the bidder card right at the table. Bids people placed online ahead of time settle automatically.
Half a beef, cut and wrapped
8:35 PM, paddle raise
Call the level, type the paddles as they go up, and the big screen climbs live. Guests can give from their phones as well.
Be the next paddle up
9:20 PM, checkout
Every guest has a My Night page with what they won and what they owe. They pay in a couple of taps with the card they saved, or at the counter, where a volunteer scans them and sees paid or balance due, in plain words.
Tom and Sarah are ready to go home. Pay their tab.
Visa ending 4242 on file
Receipts went out when guests paid. Open balances get a reminder with a pay link. Pickups are tracked item by item, and reports and exports are ready for your treasurer.
Valley Search and Rescue, a 501(c)(3) nonprofit
| Item | Paid | Value received |
|---|---|---|
| Half a beef, cut and wrapped | $1,400 | $900 |
| Paddle raise | $1,000 | $0 |
| Lake Cabin Weekend | $320 | $320 |
| Raffle tickets | $40 | $40 |
| Total | $2,760 | $1,260 |
Your tax-deductible amount $1,500
3 balances still open. Reminders went out at 9:00.
We’ll set up your organization and walk you through the first event ourselves.
Add your items, tickets, tables and sponsors. Upload a spreadsheet of auction items if you already have one. Everything stays hidden until you publish.
Link your own Square or Stripe account. Money goes straight to you, and guests can save a card when they register.
Give volunteers just the screens they need, print your bidder cards, and share your link.
Lobster Dinner & Auction
Saturday, 6:00 PMGuests see your name and your colour, not ours.
A few made-up nights to show the range. Turn on the parts you need and leave the rest off.
Valley Search and Rescue
Saturday, January 16, 5:00 PM
They’d turn on: Table sales, silent and live auctions, raffles, games
Lincoln School Foundation
Friday, April 9, 6:30 PM
They’d turn on: Tickets, silent auction, paddle raise, big screen
First Street Food Pantry
Sunday, October 3, 4:00 PM
They’d turn on: Donations, walk-in registration, one simple raffle
County FFA Boosters
Saturday, August 21, at the fairgrounds
They’d turn on: Live auction, bidder cards, checkout at the counter
Fire District 4 Volunteers
Saturday, June 5, 7:00 AM at Station 4
They’d turn on: Raffle sales, sales station, restricted items
Hospice of the Hills
Thursday, May 20, 6:00 PM
They’d turn on: Early bidding, sponsor wall, tax receipts
No. It runs in the browser on any phone. Guests open a link or scan a code and they are in.
Volunteers can bid for them from a staff screen. Everyone also gets a printed bidder card, and runners scan it for live auction wins.
Phones show when they have lost signal and reconnect on their own. A bid only counts once the server has it, so nobody thinks they are winning when they are not.
Straight into your own Square or Stripe account. We never hold your funds.
Yes. Benefit Night sells them online or at a sales table and tracks who has picked theirs up. The tickets, beads and draws stay physical and in your hands, and a manager confirms for each event that you may legally run them.
Yes, by email, as soon as they pay. You enter a fair market value for each item and the receipt works out the deductible amount.
Yes. Turn on what your night needs. A supper with one raffle and a gala with three auctions use the same system.
It depends on the size of your event. Tell us about your night and we will send you a price.
Tell us what you’re putting on. We’ll show you how it would run and send you a price.